Seamlessly integrated within Microsoft Dynamics 365 Business Central — from receiving to shipping.
Poor quality quietly costs manufacturers 10–20% of revenue through rework, scrap, warranty claims, and lost trust. Most teams still rely on spreadsheets, paper records, and delayed reporting — making it difficult to track inspections, control batch release, and maintain audit-ready quality records in ERP.
There's a better way to manage quality — and it starts with having complete control and visibility across your entire production process.
From inspection trigger to certificate generation, here's how your team actually works inside the system.
A purchase receipt is posted in Business Central. The system automatically creates a Quality Order based on rules tied to the item, vendor, and inspection plan. No emails. No follow-ups. The process starts instantly.
An inspector opens the Quality Order and starts the inspection. All test parameters are already defined. Results are entered directly into the system with real-time validation, ensuring any out-of-range values are flagged immediately.
As results are recorded, the system evaluates them in real time. It compares values against historical inspection data to identify patterns. A vendor's quality may still pass but show early signs of decline, or measurements may begin drifting toward tolerance limits — signals that typically go unnoticed in manual reviews.
A test fails. The system immediately blocks the affected lot or serial number, preventing its use in production, picking, or shipment. No manual action required.
A non-conformance record is created automatically. The team captures the issue, identifies the root cause, and initiates corrective action. Whether the outcome is rework, scrap, or return-to-vendor, the system ensures every step is tracked and linked to the original inspection.
An authorized user records the inspection decision in the system — approved or rejected. Approved batches are then explicitly released for production, picking, or shipment. Rejected batches remain on hold until disposition is completed. Every action is logged with user, timestamp, and status.
Once inspections pass, the system compiles results into a Certificate of Analysis. The document is generated automatically, stored digitally, and attached to shipments or shared instantly when needed.
With every inspection cycle, the system builds a history of results. Vendor performance, recurring defects, and risk patterns become visible — helping your team identify issues earlier and move from reactive inspection to proactive prevention.
Quality checks are enforced by the system — not dependent on manual processes or spreadsheets.
Failed materials are instantly prevented from being used or shipped — automatically and without delay.
Identify quality trends and vendor drift before they turn into costly failures.
Minimize scrap, rework, and delays — stop paying for defects that could have been prevented.
Every test, approval, and action is tracked automatically — always ready for audits.
Quality, inventory, production, and finance stay fully aligned inside Business Central.
Most quality systems rely on external tools where inspection results are recorded separately from operations. VLC Quality Management is built inside Business Central, ensuring inspection results immediately update inventory, production, and shipment decisions.
Many systems capture inspection results but depend on manual actions to enforce them. VLC removes that gap. Failed inspections automatically block affected inventory across all workflows — without relying on follow-ups or manual intervention.
Inspection data is often stored but not used to prevent issues. VLC continuously analyzes results across batches, identifying trends like vendor inconsistency and measurement drift — helping teams detect risks early.
Quality records are often fragmented across systems. VLC maintains a complete audit trail of every inspection, decision, and action — linked directly to inventory and transactions for instant traceability.
| Feature | VLC Quality Management | Standalone Quality Tools |
|---|---|---|
| ERP Integration | Native inside BC | External required |
| Inventory Control | Auto-blocking on failure | Manual or not enforced |
| Data Entry | Direct system entry | External tools / re-entry |
| Quality Insights | Built-in analysis | Separate reporting or none |
| Audit Readiness | Complete digital trail | Fragmented records |
| Certificates (CoA/CoC) | Auto-generated | Manual creation |
| Data Consistency | Real-time sync | Delays / duplication |
| Deployment | Fast implementation | Longer setup cycles |
Watch how an inspection moves from trigger to certificate in under 90 seconds.
Stop letting defects move through production unchecked. Get full technical details, explore on AppSource, or talk to our quality experts.